Oxford Gliding Club
Oxford Gliding Club needs to collect and use certain types of information about our members in order to operate the club. This personal information must be collected and stored appropriately in line with the 1998 Data Protection act and new General Data Protection Regulation.
We do not share members details outside the club, except for with the national governing body of our sport, the British Gliding Association, or emergency services. Where the club is required to share information with others, we will make every attempt to share the minimum required and in a secure method of communication.
To this end we will adhere to the Principles of Data Protection, as detailed in the Data Protection Act 1998 and the new General Data Protection Regulation (GDPR)
Specifically, the Principles require that personal information:
a) Shall be processed fairly and lawfully
b) Shall be obtained only for one or more of the purposes specified in the Act, and shall not be processed in any manner incompatible with that purpose or those purposes.
c) Shall be adequate, relevant and not excessive in relation to those purpose(s)
d) Shall be accurate and, where necessary, kept up to date,
e) Shall not be kept for longer than is necessary
f) Shall be processed in accordance with the rights of data subjects under the Act,
g) Shall be kept secure using appropriate measures to prevent unauthorized or unlawful processing or accidental loss or destruction of, or damage to, personal information.
h) Shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of Individuals/Service Users in relation to the processing of personal information.
You have the right to request data stored about you in the form of a subject access request. The club will be happy to oblige but has one month to provide this to you. For SAR’s please contact the club committee at firstname.lastname@example.org
What we store about you:
Personal information about you and a named emergency contact, parent or guardian, as given on our membership form (name, date of birth, postal address, email address, and telephone number. This is stored for as long as you are a member of the club plus up to 3 years after a membership expires for the purposes of club management and processing membership renewals.
Details of your flying hours, gliding qualifications, medical status and training received, for the purposes of flight safety, billing and management of the club.
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